6 Key Steps to a Smooth Search for Rental Space

Finding a modern office is never an easy process. The decision often weighs heavy on many business owners. If you need to move into a new office space, here are some top tips from commercial lease brokers that can help you navigate into a new more easily:

Start an internal survey:

Understand what your company needs by speaking to your employees. They may be interested in having a lounge space or a shorter commute. Getting access to some feedback can improve your company through employee morale.

Have a project manager:

Working with a commercial lease broker or delegating a manager to the search will help make sure someone is dedicated to the project. Having a project manager to work with your broker can make sure there’s always someone on call and in the know on the project of finding a new space.

Find terms that work for you:

Most traditional leases will have you on a term of 3 to 5 years but shorter and more flexible terms are available. You may have some limited options on a two-year term, so considering the subletting or coworking market could be wise.

Keep a broker in the loop:

If your requirements have changed or you want to avoid looking at specific spaces, make sure to update your broker to save time.

Consider collaboration suites:

Using project management technology and cloud-based tools can help to make sure that everyone is in the loop and able to share data on the project easily.

Debrief after every tour:

If your management, business owner and broker are all touring spaces make sure that everyone has a chance to give their feedback. Make sure that the debrief is a transparent process so that all concerns can be on the table.

Consider some of these top ideas as you are seeking new commercial space.

This post was written by Tara Kintz. Tara is a director at Signature Workspace which is a Tampa office space. Signature Workspace, owned and operated by Cantor Fund Management, offers services and amenities such as private offices, flex space, co-working space, virtual offices, meeting/conference rooms, and more.